School Management Software Development | At School Today

Client

Team Size

Duration

12 months

Industry

Education

Location

Canada

Goal

Develop a custom school management software with learning automation and payment integration

Services

Backend Development Custom Software Development Front end Software Testing & QA Web Development

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Project Overview

At School Today is a Canadian EdTech startup based in Toronto, Canada. It is a modern learning management platform dedicated to simplifying school operations and enhancing communication between schools and families. The platform offers an all-in-one solution for managing permissions, payments, attendance, and parent engagement, empowering educators to focus on teaching while streamlining day-to-day administrative tasks.

The Challenges

When At School Today approached Solicy, they understood a fundamental truth: educators should spend their time teaching, not wrestling with paperwork. They needed more than just another school management platform - they wanted to create the ultimate learning management platform that would transform how schools operate, engage parents, and modernize educational administration.

Hours wasted processing paper permission forms

Staff spent excessive time distributing, collecting, and tracking paper-based approvals.

Complicated fee collection with no centralized online school payment system

Managing payments was slow, fragmented, and prone to errors.

Limited communication between teachers, students, and parents

Important messages were delayed or missed due to a lack of a unified communication channel.

Time-consuming manual processes

Daily administrative tasks required repetitive, inefficient manual work.

Security concerns with handling payments and sensitive student data manually

Paper and offline systems posed risks to data privacy and financial security

Our solution

We devoted a tech team consisting of developers, a UI/UX designer, a QA tester, and a PM to build a centralized school information management system tailored to the real-life needs of modern educators, administrators, students, and parents.

Streamlined Administrative Processes

Our digital EdTech solution offers learning automation features and smarter workflow processes, including:

Digital permission forms with auto-fill and e-signature capabilities
Integrated online school payment systems
Automated attendance tracking with paper-free check-ins and check-outs
Homework management tools
School event calendar and planning features

Enhanced Communication

We bridged the communication gap with a built-in school communication platform that enabled:

Two-way messaging between parents, teachers, and school staff
Instant alerts and push notifications for forms, events, messages, and grades
Homework sharing
Newsletter creation and distribution
Multi-language communication to serve diverse school communities

Secure Financial Management

We implemented a secure, scalable online school payment system, allowing:

Safe and multi-method school payment processing (credit/debit cards, bank transfers, etc.)
Real-time transaction tracking, auto-invoicing & reminders
Automated invoice generation and payment reminders
Detailed financial reporting and clear views of outstanding vs. completed payments

A computer screen with a shield and key, symbolizing cybersecurity, data protection, and secure communication, with message icons in the background.

Technologies

Client Feedback

The platform exceeded our expectations. It simplified every process, from permission slips to payments. Parents love how intuitive it is. Our staff finally has time to focus on what really matters: education.

Geoff Jordan

President

School Management Software Benefits

Our mobile-optimized school management app delivers convenience for both teachers and parents, offering such functionalities as:

Quick sign-and-return for forms from push notifications

Parents can instantly review and sign permission forms with just one tap via real-time mobile alerts.

One-tap arrival/departure notifications

Easily notify the school of student arrivals or early departures with a single tap on the app.

Homework review right from the app

Parents and students can view assigned homework, attachments, and deadlines directly from their smartphones.

Auto-generated calendar reminders and directions

Events automatically sync with personal calendars, including maps and directions for hassle-free planning.

Parent payment view: pending/paid toggles, partner visibility

Track payment status in real time with clear indicators for pending or completed fees, including shared access for co-parents.

Centralized access to all school services and resources

All essential school tools—communications, forms, payments, and updates—are accessible in one unified platform.

Key Outcomes

The new learning management platform delivered measurable improvements:

Digital workflows replaced manual tasks, drastically cutting down paperwork.

Automated billing and alerts accelerated payment turnaround times.

Real-time updates and mobile access kept parents actively involved.

Sensitive data is now protected with enterprise-grade encryption and controls.

Automated tools freed up educators to focus more on teaching.

Centralized data enabled smarter financial and staffing decisions.

The intuitive app design quickly gained trust and widespread parent adoption.

The platform meets top-tier standards for financial and data protection.

Result

Teachers, administrators, and parents all describe the solution as intuitive yet effective, with comments like: “Incredibly sophisticated but amazingly user-friendly…” and “Online payment system and mobile notifications make life SO much easier…”.

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